Dr. M.G.R. Educational and Research Institute (hereafter called “THE UNIVERSITY”) has been established in the year 2003 for the benefit of all and offers UG/PG and Research programs under the three Faculties, namely:
We constantly strive to provide environment with academic excellence to our students through knowledge Inputs, practice and Industrial Interaction to face Future Technology. The faculty by virtue of research and industrial interaction will enlighten our students to serve better to the society at large.
Education at the University is organized around the credit system of study. The prominent features of the credit system are process of continuous evaluation of a student's performance, and a flexibility to allow a student to progress at an optimum pace suited to his/her ability or convenience subject to fulfilling minimum requirement for continuation. Each couerse has a certain number of credits, which describe its weightage. The number of credits that he/she has completed satisfactorily measures a students' performance. A minimum Grade Point Average is required to be maintained for satisfactory progress. Also a minimum number of earned credits should be obtained in order to quality for the degree.
1.1 STRUCTURING OF REGULATIONS
The regulations are divided into five parts as follows;
PART I – Common Regulations applicable to all Faculties are covered. For minor deviation from the common regulation, asterisk mark is given and separate clauses are added under the respective programs
PART II – This part deals with the specific regulations for the following:
PART III – This covers the Faculty of Medicine & Dental Science and includes BDS programmes, which follow specific guidelines of Dental Council of India. The paramedical course and Physiotherapy is also covered.
PART IV – This covers the programs offered by the faculty of Humanities & sciences.
PART V – This deals with Ph.D. and M.S(Research) programs.
COMMON REGULAIONS APPLICABLE TO ALL COURSES OFFERED BY UNIVERSITY
(Wherever changes are applicable, the same is indicated by asterisk mark(*))
2.0 ADMISSION CRITERIA
2.1 Admission to all course in Faculty of Engineering &Technology and Medicine and Dental Sciences will be done from candidates on All India Basis by conducting Admission Test by the University. However the candidates who have appeared for other entrance test conducted by recognized agencies would also be considered.
2.2 For courses offered under Humanities & Sciences the admission will be done on All India Basis based on the marks obtained in their qualifying examinations.
3.0 STRUCTURE & DURATION OF THE PROGRAM *
3.1 All courses offered by the university (except BDS course under Faculty of medicine & Dental Science) will follow semester pattern.
3.2 Every program will have a curriculum with syllabi consisting of core/Departmental and Elective courses for broadening utility-based knowledge in and related areas.
i) General Core Courses comprising Basic Sciences/Languages Skills and Humanities.
ii) Departmental courses to develop proficiency.
iii) Elective courses for specialization in related fields.
iv) Courses include lectures/tutorials/laboratory/seminar/project work/practical training/report writing/tests/examinations/via-voce/etc. To meet effective teaching/learning needs.
3.3 Except for Medical courses where Credit System is not followed now, each course is normally assigned certain number of credits on the basis of 01 Credit per lecture period per week/01 Credit per tutorial period per week/01 Credit for 2 periods of laboratories/practical or seminar or project work per week,01 Credit for 4 weeks of industrial training during semester vacations.
3.4 The University allows external registration by qualified candidates for specific courses which they can earn credits. These courses can be clubbed together for issue of a certificate for credits earned to enable the candidate to transfer the credits to other Universities. The candidate can also utilize the credits so earned for appearing in the examinations Specified U.G and P.G courses of the university provided he/she fulfills all other requirements including the total credits to be earned for the approved branch of study.
3.5 Each semester curriculum shall normally have certain number of prescribed courses and not exceeding seven.
3.6 For the award of the degree , following credit pattern, a student has to earn certain minimum total number of credits specified in curriculum of the relevant branch of study.
3.7 The medium of instruction, tests, examination and project report will be in English except for courses on languages other than English.
3.8 Duration of the program*(Refer respective programme details)
4.0 REQUIRMEMTS FOR COMPLETION OF A SEMESTER
4.1) A candidate who has fulfilled the following conditions shall be deemed to have satisfied the requirements for completion of a semester.
He/She secures not less than 75% attendance in that semester taking into account the total number of periods in all courses put together attended by the candidate, as against the total number of period in all course offered during that semester.
He/She earns a progress certificate from the respective Dean for having satisfactorily completed all the courses in that semester, as prescribed from time to time.
His/Her conduct is found to be satisfactory as certified by the respective dean.
4.2) Candidates who do not complete the semester (as per clause 4.1) will not be permitted to write the end semester examination and are not allowed to go to the next semester. They are required to repeat the incomplete semester in the next academic year.
5.0 FACULTY ADVISER
To help the students in planning the courses of study and for general advice on the academic program, the head of the department will attach a certain number of students to a teacher of the department who shall function as faculty adviser for those students through out their period of study. Such faculty adviser shall advise the students and monitor the courses taken by the students, check the attendance and progresses of the students attached to him/her and counsel them periodically. If necessary, the faculty adviser may also discuss with or inform the parents about the progress of the students.
6.0 CLASS COMMITTEE
6.1 A class committee consists of teachers of concerned class, student representatives and a chair person who is not teaching the class. It is like the ‘Quality circle'(more commonly used in industries)with the oral goals of improving the teaching-learning process. The functions of the class committee include:
Solving problems experienced by students in the classroom and in the laboratories.
Clarifying the regulations of the degree program and the details of rules there in.
Informing the student representatives the academic schedule including the dates of assessments on the syllabus coverage for the each assessment.
Informing the student representatives the details of regulations regarding weightage used for each assessment. The case of practical courses (Laboratory/Drawing/Project work/Seminar/etc.) the breakup of marks for each experiment/exercise/module of work, should be clearly discussed the class committee meeting and informed to the students.
Analyzing the performance of the students of the class after each test and finding the ways and means of solving problems, if any.
Identifying the weak students, if any, and requesting the teachers concerned to provide some additional help or guidance or coaching to such weak students.
6.2 The class committee for a class under a particular branch is normally constituted by the Head of the Department. However if the students of different branches are mixed in each class of the first semester, the class committee is to be constituted by the respective Dean.
6.3 The class committee shall be constituted on the first working day of any semester or earlier.
6.4 At least two top students representatives shall be included in the class committee.
6.5 The Chairperson of the class committee may invite the faculty adviser(s) and the Head of the Department to the meeting of the class committee.
6.6 The Dean may participate in any class committee of the institution.
6.7 The Chair person is required to prepare the minutes of every meeting, submit the same to the Dean within two days of the meeting and arrange to circulate among the concerned students and teachers. If there are some points in the minutes requiring action by the management, the same shall be brought to the notice of the management by the Dean (CPD).
6.8 The first meeting of the class committee shall be held within one week from the date of commencement of the semester, in order to inform the students about the nature and weightage of assessments with in the frame work of the regulations. Two or three subsequent meetings may be held at suitable intervals. During these meeting the student member representing the entire class, shall meaningfully interact and express the opinions and suggestions of the class students to improve the effectiveness of the teaching-learning process.
7.0 COURSE COMMITTEE FOR COMMON COURSES
Each common theory course offered to more than one discipline or group , shall have a “Course Committee “ comprising all the teachers teaching the common course with one of them nominated as Course Coordinator. The nomination of the course coordinator shall be made by the Head of Department/Dean depending upon whether all the teachers teaching the common course belong to a single department or to several departments. The “ Course Committee” shall meets often as possible and ensure uniform evaluation of the tests and arrive at a common scheme of evaluation for the tests. Where it is feasible, the committee may also prepare a common question paper for the tests.
8.0 ATTENDANCES AND ASSESSMENT
8.1 Every teacher is required to maintain a ‘ATTENDANCE AND ASSESSMENT RECORD' which can consists of attendance marked each lecture or practical or project work class, the test marks and the record of class work (Topic Covered) separately for each course. This should be submitted to the Head of the Department periodically (at least three times in semester) for checking the syllabus coverage and the records of test marks and attendance. The Head of the Department will put his signature and date after due verification. At the end of the semester the record should be verified by the Dean who will keep this document in safe custody (for five years). The University or any inspection team appointed by the university may inspect the records of attendance and assessment of both current and previous semesters.
8.2 Three tests each carrying 100 marks shall be conducted by the department. The total marks obtained in best two tests put together out of 100 shall be reduced to 50 marks (vide clause 9) and rounded to nearest integer. The sessional marks of courses with theory and practice, the same procedure are followed for theory and practice separately and internal mark shall be for a maximum of 50, both theory and practice put together. The weightages in grading for theory and practice portions of the subject of study shall be in ratio of credit distribution for these in the subject credit rating.
9.0 END SEMESTER
The end semester examinations shall ordinarily be conducted between November and December during the odd semesters and between April and May in even semesters. The maximum marks of each course (including the project work and viva voce examination in Eigth semester) shall be 100 comprising of 50 marks for tests and 50 marks for the examinations conducted by the university. The end semester examination for all courses of study shall be theory as well as practical.
9.1 For all part time courses offered by the university the students will be evaluated in the end examination based on the same question paper being set for the full time courses. However if any course is offered to the part time students and not offered to the full time courses(for e.g. Electives) the same norms for the full time courses for setting up the question paper and evaluation will be followed.
10.0 PROJECT WORK*
There shall be three assessments(each 100 marks) during the semester by a review committee constituted by the respective Dean. The student shall make presentation on the progress made before the committee. The total marks obtained in the three assessments shall be reduced to 50 marks and rounded to the nearest integer. The end viva voce examination shall carry a maximum of 50. The student should secure a minimum of 50 marks in the overall computation/both internal assessment and the viva voce exams/declared to have passed the project task.(appropriate modification to this clause regarding the marks allocated for internal and external valuation can be done depending on the branch of study).
11.0 REQUIREMENTS FOR APPEARING FOR SEMESTER EXAMINATION*
11.1 A candidate shall normally be permitted to appear for the semester examination of the current semester if he/she has satisfied the semester completion requirements(vide clause 4) and has registered for examination in all courses of that semester.
12.0 PASSING REQUIRMENTS
(See regulations of respective Faculties and courses).
13.0 AWARD OF LETTER GRADES*(Not applicable to BDS course)
All assessments of a course will be done on relative grading basis and letter grades/each carrying certain points/will be awarded as per the range of total marks(out of 100) obtained by the candidates , as detailed below:
“F” Denotes failure due to poor performance
“I” Denotes incomplete as per clause 4.1
“W” Denotes withdrawal as per clause, 16
After results are declared, Grade sheets will be issued to each student, which will contain the following details:
The faculty in which the candidate has studied
The list of courses enrolled during the semester and the grade scored.
The grade point average (GPA) for the semester and
The cumulative grade point average (GPA) of all courses enrolled from first semester onwards.
GPA is the ratio of the sum of the products of the number of credits of the courses registered and the points corresponding to the grades scored in those courses, taken for all the courses, to the sum of credits of all the courses in the semester.
CGPA = --------------------
CGPA will be calculated in similar manner considering all the courses enrolled from the first semester. “F”, “I”, and “W” grades will be excluded for calculating GPA and CGPA.
14.0 ELIGIBILITY FOR THE AWARD OF DEGREE*
Refer respective programmes.
15.0 CLASSIFICATION OF THE DEGREE AWARDED*
15.1 A candidate who qualifies for the award of degree having passed the examination in all the subjects of all semesters in his/her first appearance within all consecutive semesters securing not less than 9 CGPA shall be declared to have passed in first class with honors.
15.2 A candidate who qualifies for the award of degree having passed the examination in all the subjects of all the semesters in his/her first appearance within all consecutive semesters securing not less thsn 8 CGPA shall be declared to have passed in first class with distinction.
15.3 A candidate who qualifies for the award of degree having passed the examination in all the subjects of all the semester within the maximum period of all consecutive semesters reckoned from the commencement of study in the first semester securing a CGPA of not less than 6.5 shall be declared to have passed in first class .
15.4 All other candidates not covered in 15.1, 15.2, 15.3 who qualify for the award of the degree shall be declared to have passed the examination in second class.
16.0 PROVISION FOR WITHDRAWAL FROM EXAMINATION
16.1 A candidate may, for valid reasons , be granted permission to withdraw from appearing for the examination in any two course of study of only two semester examinations during the entire duration of the degree programme. Also only one application for withdrawal is permitted for that semester examination in which withdrawal is sought.
16.2 Withdrawal of application shall be valid only if the candidate is otherwise eligible to write the examination and if it is made within the prescribed number of days prior to the commencement of the examination in that course of study and also recommended by the Head of the department and head of the institution.
16.3 Withdrawal shall not be construed as an appearance for the eligibility of a candidate for First class with distinction.
17.0 TEMPORARY BREAK OF STUDY FROM A PROGRAM*
17.1 A candidate is not normally permitted to temporarily break the study. However if a candidate intends to temporarily discontinue the programme in the middle, for valid reasons (such as accident or hospitalization due to prolonged ill health) and to rejoin the programme in a later semester he/she shall apply to the Head of the Institution in advance, in any case, not later than the last date for registering for the semester examinations of the semester in question, through the Head of the Department and Head of the Institution stating the reasons therefore.
17.2 The candidate permitted to rejoin the program after the break shall be governed by the rules and regulations in force at the time of rejoining.
17.3 The duration specified for passing all the courses for the purpose of classification vide clause 15 shall be increased by the period of such break of study permitted.
17.4 The total period for completion of the programme reckoned from, the commencement of the first semester to which the candidate was admitted shall not exceed the maximum period stipulated for the respective program irrespective of the period of break of study in order that he/she may be eligible for the award of the degree (vide clause 14).
17.5 If any student detained for want of requisite attendance, progress and conduct, the period spent in that semester shall not be considered as permitted ‘Break of Study' and clause 17.3 is not applicable for this case.
18. PERSONALITY AND CHARACTER DEVELOPMENT *
All students shall enroll, on admission, in any one of the personalities and character development programmes (the NSS/NSO) and undergoes training for about 40 hours and attends a camp of about five days. The training shall included classes on hygiene and health awareness and also training in first-aid.
National Service Scheme (NSS) will have social service activities in and around the college/Institution.
National Sports Organization (NSO) will have sports, games, drills and physical exercises.
While the training activities will normally be during weekends, the camp will normally be during weekends, the camp will normally be during vacation period.
Every student shall put a minimum of 75% attendance in the training and attend the camp compulsorily. The training and camp shall be completed during the first year of the programme. However, for valid reasons, the Head of the Institution may permit a student to complete this requirement in the second year.
Every student is required to observe discipline, decent and decorous behavior both inside and outside the University and not to indulge in any activity which will tend to bring down the prestige of the university.
20.0 REVISION OF REGULATION AND CURRICULUM
The University may from time to time revise, amend or change the Regulations, scheme of examinations and syllabi, as may become necessary.
21.2 The course subjects of study are coded using alpha numerals comprising 5 digits in which first two digits indicates departmental alphabets, third digit, a numeral for the year of study in a program and last two digits the serial number of courses offered in odd semesters with odd numbers and even semester courses with even numbers.
(e.g M CS 1 03)
21.3 The students registering for different educational programs are provided with ten digit alphanumerical code as follows:
(Eg. E O3 B ME 1 001)
(REGULATIONS SPECIFICALLY APPLICABLE FOR FACULTY OF ENGINEERING & TECHNOLOGY)
(for Courses other than B.Arch.)
22.0 FACULTY OF ENGINEERING AND TECHNOLOGY
The faculty of engineering and technology currently comprise of departments functioning under the guidance of Dean and respective Heads of the Departments. The school of architecture has a separate director and an advisor in addition to the Head of the Department. All these departments listed below have well qualified and experienced professors and other faculty members, advanced laboratories, sophisticated equipment, adequate computer systems and internet connectivity.
24.0 PROFESSIONAL DEVELOPMENT AND INDUSTRIAL TRAINING
24.1 All students shall enroll, on admission, in any one of the professional society relevant to their branch of study and participate in the activities of the societies for their professional development.
24.2 All the students should undergo, compulsorily at least one-month industrial training during the vacation any time prior to the seventh semester examination and identify the problems for their project work later.
25.0 CHANGE OF BRANCH FOR B.E /B.TECH. COUSES
Normally change of branch will be considered only at the end of the second semester based on the successful completion and performance of the first two semesters and no change of branch will be entertained in any other semester.
26.0 STUDENT ASSESMENT
The primary objective of student assessment is to motivate them for learning. The secondary objective is to grade students according to the academic performance.
26.2 SUBJECTS OF STUDY
* Best to consider for grading
26. 3 INTERNAL ASSESSMENT TESTS
The teacher (concerned faculty) sets the test question papers, conducts test, corrects the answer papers and distributes the correct answer papers within a week after conducting the test, and puts the test keys with answers in the notice board. The test is of one-hour duration covering two units. Any discrepancies/grievances on evaluation may be brought notice of the teacher. The teachers attend to the request and take suitable remedial action. The finalized test marks(average of best two out of three) copies are given to the controller of exam for office record through the dean before one of closing the semester.
Practical tests are conducted and evaluated as per the schedule drawn and average of the two test is taken for the weightage. These the test marks are made available to the students within a week after the test. The mark list are sent to the controller of examinations through the dean before one week of closing the semester.
26.3.1 WEIGHTAGE FOR INTERNAL ASSESMENT
For evaluating the student 50% weightage will be given for the internal assessment. The internal assessment will be done by way of conducting tests, seminars, assignments and group discussions. For theory papers normally three test will be conducted. However depending on the subjects HOD in consultation with Dean take the evaluation of assignment/seminars/group discussion as one of the tests out of three stipulated.
If a student is not able to write any of the test due to genuine reasons HOD may arrange to conduct a special test and it may be considered for internal evaluation. However not more than one such test can be conducted for a student in a subject for the semester.
27.0 ATTENDANCE REQUIREMENT FOR ATTENDING THE SEMESTER END EXAMINATION.
The teacher handling a subject of study must finalize the attendance percentage and performance report three days prior to the last instruction day of the subject of study in the semester and send it to HOD and Dean. The students failing short of 75% attendance are normally not allowed to write the end semester exam. However those students who have less than 75% attendance for the period other than their medical leave can be considered for condonation of attendance by the vice chancellor provided that their overall attendance in subject of study including the period of illness does not fall below 50%. If the attendance falls short due to medical ground backed by medical certificate upto 5% short fall can be condoned by Dean and if it is more than 5% vice chancellor will have the discretionary power for condonation on a case to case basis.
27.1 CREDIT REQUIREMENTS
A student will have to earn minimum credits has given below for award of degrees.
01. M.E./ M.Tech Courses (FT & Off-campus) – 75
02. M.S (By research) - 75 (20+20+35)
03. M.B.A – Full Time / Off campus - 102
28.0 END SEMESTER EXAMINATION
For P.G course the question papers can be set by internal examiners and if the required experience and qualified persons are not readily available then question papers can be set by external examiners.
A question paper passing Board will be set up by vice chancellor for reviewing the model question papers for internal assessments tests and end semester examination.
28.1 VALUATION OF END SEMESTER EXAMINATION
For all P.G courses double valuation will be done first by the internal faculty and second by the external faculty. Any discrepancy of more than 10 marks may lead to revaluation at the discretion of Dean.
For all practical examinations an external faculty will be present for conducting the end examination and evaluating the student based on his/her practical skill as well as knowledge to be ascertained by viva-voce
28.2 REVALUATION OF END SEMESTER EXAMINATION
For P.G courses the students can request for revaluation and Dean can arrange for the valuation if convinced about the reasons for such an action
28.3 PROJECT EVALUATION
The continuous assessment carries 50% weightage and is done through two seminar presentations P1 & P2 and the end semester examination carries 50% weightage for the report submitted and viva voce .For the final assessment both internal and external faculty should be available for a joint assessment.
28.4 RESULT PASSING BOARD
A result passing board will be constituted by vice chancellor for reviewing the results and for evaluating the performance of the students for any corrective action if required
29.0 AWARD OF LETTER GRADES
Refer Clause 13 of part I.
Section - C
SPECIFIC REGULATIONS APPLICABLE TO POST GRADUATE OF MANAGEMENT STUDIES
44.0 ADMISSION CRITERIA
44.1 ELIGIBILITY FOR ADMISSION
A pass in any Degree given by a University approved by UGC
44.2 An admission test can be conducted following the pattern “CAT TEST” for selection of the candidates. However the performance of candidate who has appeared for to the approved entrance tests also will be considered for selection.
44.3 STRUCTURE OF PROGRAMS
Every program will have a curriculum with syllabi consisting of Basic, Functional and Elective courses.
Courses include lectures, tutorials, laboratory, seminar, project work, practical training, report writing, tests, examinations, viva voce, etc., and to meet effective teaching/learning needs
Elective Courses are offered on various specializations like International Business, Tourism, Marketing, Finance, Human Resource, Systems, Export, etc.,
Each course is normally assigned certain number of credits on the basis of 01 Credit per lecture period per week, 01 Credit per tutorial period per week, 01 Credit for 2 periods of laboratories, practical or seminar or project work per week, 01 Credit for 4 weeks of industrial training durin semester vacations.
Each semester curriculum shall normally have eight courses.
For the award of the degree, a student has to earn certain minimum total number of credits specified in curriculum. The minimum will be 102 Credits for full-time and 102 credits for part-time.
The medium of instruction, tests, examination and project report will be in English.
Evaluation of the theory papers and project work wil be done on mark basis and converted into credits.
44.4 DURATION OF THE PROGRAM
A student is ordinarily expected to complete the M.B.A. program in 4 Semesters (two academic years) but in any case not more than 8 semesters. Each semester shall normally consists of 15 weeks. The Head of the Institution shall ensure that every teach imparts instruction as per the number of periods specified in the syllabus and that the teacher teaches the full content of the specified syllabus for the course being taught. End-Semester Examination will ordinarily follow immediately after the last working day of the semester.
44.5 PRACTICAL TRAINING
At the end of the second semester all students will under go a practical training in any industry / business organization of repute for a minimum of six weeks duration. At the end of the training they will submit a report highlighting their observation and give at least identify one problem area where Management practices can improve the performance of the organization.
45.0 PROJECT WORK
The fourth semester is entirely devoted for taking an industry / business related project work. The project will focus on specific management problems, which can be solved by application of the concepts they studied preferably in their specialties. An internal faculty as well as external guide will guide the project.
However the students are also encouraged to take up specific research projects which is of inter disciplinary nature and also of entrepreneurial value where they can apply their own creative ideas. In this case an internal faculty as well as external experts will guide the project.
The students are required to submit anabstract of the project will be evaluated based on three seminar presentations, which will be evaluated by a group of faculty and preferably one external expert.
Out of the total 12 credits allocated for the project six credits will be given for continues assessment as per norms given above and the remaining six will be for the final project report and a viva voce.
The final assessment of the report and viva voce will be conducted by two examiner one the internal guide and the second the external guide expert or examiner.
Project report and viva voce will be given a weight age of 60:40. The project work should be an individual one.
The project report should be submitted within 16 weeks from the starting date of the semester.
46.0 PART TIME COURSE
The part time course wil have six semesters. The requirement of practical raining is not compulsory for part time. However in lieu of the practical training specified for full time course, they have to submit a ini project covering a specific management problem either faced in the organization they are working or else where.
47.0 REQUIREMENTS FOR COMPLETION OF A SEMESTE AND AWARD OF DEGREE
Total credits required for the MBA Full time - 102
Total credits required for the MBA Part time - 102
(Remaining conditions are same as other P.G. Courses under Engineering & Technology)
SPECIFIC REGULATIONS APPLICABLE TO DEGREE OF DOCTOR OF PHILOSOPHY AND MASTER OF SCIENCE (By Research) M.S. (By Research) & Ph.D
The Degree of Doctor of Philosophy (Ph.D) is awarded to a candidate who as per these regulations, has submitted a thesis on the basis of original and independent research in any particular discipline or involving more than one discipline (interdisciplinary), that makes a contribution to the advancement of knowledge, which is approved by suitably constituted examiners as required.
The regulations do not apply to the faculty of Medicine and Dental Science.
For purposes of admission for the Ph.D. programme, a candidate should have obtained a Master's Degree in any branch of science / Humanities and M.Phil or Masters Degree in Engineers / Technology / Architecture with not less than Second Class or equivalent grade. In the case of examinations, where classification does not exists, a minimum of 50% marks is needed in the qualifying examination.
Admission for Ph.D. programme can be made at any time of the year. Registrations, for Ph.D., may be done two times per year (August + January) accordingly.
There shallbe the following categories of candidates registered for Ph.D. Degree
[a] Full-time (with or without stipend or fellowship)
[b] Part-time (teacher or non-teacher; internal vis-à-vis external)
Both the categories may register at our University, or Research Institutions coming under these regulations.
57.2 M.S. (By Research)
A candidate who has qualified for the award of the Bachelor's Degree in Engineering / Technology / Architecture / M.Sc. in Science of any recognized (Indian and Foreign) University or any other qualification recognized as equivalent thereto in the field of study notified from time to time by this University iseligible to apply for the master of Science by Research (M.S. by Research) Programme. In the case of examinations, where classification does not exists, a minimum of 50 % marks is needed in the qualifying examination.
58.0 ADMISSION PROCEDURE
All the candidate who wish to register for Ph.D and M.S. (By Research) programmes will have to write an admission test conducted by the University followed by viva-voce. A committee consisting of experts in relevant field will be evaluating the student based on the performance of the written test as well as viva voce for deciding the suitability of the candidate for registration.
59.0 REGISTRATION FOR Ph.D. DEGREE AND DURATION OF RESEARCH
The following candidates are eligible to register for the full-time Ph.D. programme. A candidate who has qualified for the master's Degree in the corresponding branch of study of any recognized university for which research facility is available in this university.
59.2 PART-TIME (INTERNAL)
A candidate, while working in Dr.M.G.R. Educational & Research Institute (Deemed University) with a minimum of 2 years service and possessing anyone of qualification prescribed supra is eligible to conduct research on a part-time basis (Example Teachers, research / technical / teaching assistants/ administrative staff etc.,)
59.3 PART – TIME (EXTERNAL)
External registration provides an opportunity for qualified persons working in outside organizations to obtain a higher research degree without necessarily spending two or three years in residence at this Institute as would be required in the case of regular full-time Institute scholars. Its main objective is to encourage industry-oriented research and to have useful interaction between this Institute and other organizations for mutual benefit.
59.3.1 Notwithstanding anything contained in these regulations, candidates possessing any one of the qualifications from the Dr.M.G.R. Educational Research Institute (Deemed University ) prescribed under Regulation I supra, and employed as a teacher, scientist or in any other related capacity in National / State level institutions, Universities and Research and Development institutions outside the territorial jurisdiction of this University, and who are sponsored by the respective organizations for pursing research leading to the Ph.D Degree of this University on a part-time basis ,while continuing the employment ,may be permitted to be registered for the Ph.D .Degree on a part – time basis as external candidates ;provided there is an understanding between the Dr.M.G.R. Educational Research Institute (Deemed University) and the organization concerned to have such research scholars on reciprocal basis (i.e.) these organizations, while sponsoring University for the Ph.D. programme of such organizations as and when required). These candidates are expected to do research in their place of employment and in addition they should undergo such course and research work as may be prescribedby the supervisor / doctoral committee for a minimum period ofeight months directly under the supervisor in this University. In addition to the supervisor from this University, they shall have a joint supervisor from the institution where they are employed, provided the Univesity recognizes such supervisors as supervisors for Ph.D. research.
60.0 DURATION OF REASEARCH
60.1 Ph.D Full time
A candidate registered as full time candidate for the Ph.D degree possessing anyone of the above qualification shall work continuously in the department under the supervisor concerned for a minimum period of two years (for engineering / Technology) and three years (for Humanities / Science) after provisional registration before submission of thesis. Maximum period allowed for completion is seven years. Any further extension will be only at the discretion of Vice Chancellor depending on the merits of the case.
60.2 PART TIME
A candidate registered for Ph.D Degree registered as a part time candidate ( Both internal and external above shale work for a minimum period of three years( for engineering / Technology) and Four years ( for Humanities / Sciences ) after provisional registration before submission of the thesis.
60.3 M.S PROGRAMME
Duration of the programme minimum 2 years.
60.4 CONVERSION OF THE FULL TIME REGISTRATION INTO PART TIME AND VICE VERSA
Notwithstanding anything prescribed in these regulations, the University may permit conversion from full-time research to part time research and vice versa in respect of candidates registered, for valid and subject to satisfying the regulations, rules and conditions in force. The period put in by the candidate will be worked out in the ratio of 3:4 FT:PT for research put in before and after such conversion.
60.5 RESIDENTIAL REQUIREMENTS
60.5.1 A candidate registered on a Full Time basis shall work for the minimum period of research prescribed supra after the sate of provisional Registration and before submission of thesis in the department or institution under continuous supervision.
60.5.2 A candidate registered on Part Time basis in all subjects except those involving laboratory work shall work two semesters during the course of research at the institution where the supervisor is attached. The supervisor has to issue the attendance certificate to be forwarded by the head of the department to the controller of examination and Dean.
60.5.3 Provided that those who have been permitted to be registered on a part time basis in subjects involving laboratory work in an institution othe than where where they are working, shall be required to work for a minimum total period of eight months in the institution directly under the supervisor: If required, the period of eight months of residency may be spent in four spells of not less than two months each during an academic year in the course of their research.
60.5.4 Provided, in all the above cades 60.5.1 60.5.2 and 60.5.3, the research work shall be monitored by the doctoral committee here in after prescribed, through periodical reports.
60.6 APPLICATION FOR PROVISIONAL REGISTRATION
A candidate applying for provisional registration shall furnish all the information needed in the form prescribed together with the fees prescribed.
Every applicant who satisfies all the conditions and procedures prescribed shall, after approval by the University, be provisionally registered for the Degree.
For inter disciplinary research the proposal under inter disciplinary research should be submitted in the prescribed format. Duly approved by the departmental committee along with the minutes and forwarded by the supervisor and the Head of the Department concerned.
60.7 INSITUTIONS WHERE RESEARCH CAN BE DONE
A candidate may be permitted to pursue research leading to Ph. D, in anyone of the following institutions subject to satisfying condition of eligibility (wide Supra), availability of supervisor and necessary facilities.
[a] The departments of the University
[b] All India Research Institutions and Regional Research Institutions duly recognized by the University of UGC for conducting research
[c] Well equipped Research and Development departments of public and private sector undertakings recognized by this University as having necessary facilities for prosecuting research at an advanced level.
60.8 SUPERVISOR FOR RESEARCH
Every candidate for the Ph. D, degree shall work under the continuous supervision of a recognized supervisor in categories(iv) (B) Provided that for inter-disciplinary research alone, a candidate may have a co-guide in yet another department of approved institution if the supervisor do desires No immediate or close relative of the candidate shall act as a supervisor.
60.8.1 A person may be recognized as a supervisor of Ph. D, research in any faculty including Engineering and Technology/Architecture, if the possesses a Ph. D degree of this university or of any other University recognized by the Academic Council as equivalent thereto and not less THREE years of Post-doctoral teaching and/or research experience with a minimum of two research publications in Nation/International journals or equivalent published work like books to his/her credit. The panel of supervisors will be available as follows.
i) At our University
ii) From other Universities
iii) From Industries
60.9 NUMBER OF CANDIDATES UNDER A SUPERVISOR
The total number of candidates registered for the Ph. D, Degree, including part-time scholars, at any point of time shall not exceed six in the case of a supervisor working in one of the University Departments and six in the case of a supervisor working in the approved or recognized institutions/research institutions.
Provided further that the number of part-time (non-teacher) candidates under a supervisor at any time may not exceed three. Provided also that for accessing the number of vacancies under a supervisor the minimum period of research permissible for a candidate or the date of submission of the thesis whichever is earlier may be taken into account.
60.10 DOCTRAL COMMITTEE
For every candidate Full-Time, Part-Time(internal and external) registered for the Ph. D, degree, a Doctoral Committee of not less than three members of the faculty who are recognized supervisors shall be constituted with the approval of the University as follows:
In respect of candidate registered for the degree under a supervisor, either as Full-time or Part-time(internal and external), the Doctoral Committee shall consist of the supervisor, Dean of the respective faculty as its convener, the Head of the Department concerned, provided he/she a recognized supervisor or his/her nominee, and one other member from institutions in the neighborhood, who is as expert in the subject.
Provided that in respect of inter-disciplinary functions. Half yearly Progress Reports should be maintained in the prescribed form by the Supervisor and kept in the department office.
The doctoral committee shall meet at least once in the year for the first three years and once in 6 months thereafter.
60.11 FUNCTIONS OF THE DOCTORAL COMMITTEE
For Institutions, where infrastructure is available, the Syndicate can delegate the monitoring of the progress of the candidate till the submission of synopsis to the Institution.
61.0 EXAMINATION EVALUATION AND EXAMINATION
61.1 COURSE WORK AND EVALUATION
Ever candidate provisionally registered for the Ph. D. Degree, shall, after undergoing the course prescribed by the Doctoral Committee, submit himself/herself to written and oral examination at the end of the first year after provisional registration. A candidate who is approved by the Doctoral Committee, on the basis of these examinations will be registered as a candidate for the Ph. D, degree thereafter confirming his/her provisional registration. He/She shall be permitted to proceed with his/her research work and submit the thesis, at the expiry of the minimum total period of research prescribed after provisional registration. The candidate should give one seminar after registration in a general field connected with his/her research, and a second seminar on the results data of his/her research work.
Provided that where a candidate is not approved by the Doctoral Committee, as per provisions supra, it may recommend that the candidate should undergo additional course for a further period not exceeding six months, at the end of which he/she shall be examined again, and it found fit, his/her provisional registration will be confirmed and he/she will be permitted to proceed with his/her research work and submit his/her thesis.
A candidate who is not found fit even after the additional course and re-examination at the end of six months, shall not be permitted to continue research and his/her provisional registration shall be cancelled.
61.2 SYNOPSIS AND THESIS SUBMISSION
61.2.1 SUBMISSION OF SYNOPSIS
Not less than three months before the submission of the thesis, every candidate shall submit to the University, through the Supervisor or the Convener of the Doctoral Committee wherever pertinent, a Synopsis(6 copies) of the proposed thesis together with certificate of the doctoral committee and state the title of the thesis, to be presented in the prescribed application form and fee. The candidate shall inform the probable date of submission of his/her thesis in the application. The synopsis shall not exceed 20 typewritten or printed pages(one side only of A4 size)
Not later than six months after the submission of the synopsis and after the expiry of the minimum period of research prescribed, every candidate shall submit five copies of the thesis embodying the results of the research carried out by him/her, along with the prescribed application form and fee.
Before the submission of the synopsis, the candidate should present a seminar on his or her data for the Ph. D, thesis and the Doctoral Committee should send a report of the same while forwarding the synopsis
The title pages of thesis, cover, format, etc., should strictly conform in presentation as prescribed and the thesis(all Copies) should carry a declaration by the candidate and a certificate duly signed and issued by the Supervisor.
No candidates shall ordinarily be permitted to submit his thesis after a period of five year in the case of full-time research scholars and seven years in the case of part-time research scholars; Provided that the University may for valid reasons and on the recommendations of his/her supervisor, grant extension of time for not more than two years in all, to the candidate . A candidate, who is not able to submit his/her thesis even after the grant of extension of two years, shall have his/her registration cancelled.
The Ph. D thesis/Synopsis may generally be written in English [for subjects other than languages]
For re-registration candidates with change of supervisor and/or topic of thesis, the required period would be similar to the freshly registered candidates. After the expiry of the one year period of time the Ph. D, registration stands cancelled.
61.3 SUBMISSION OF THESIS BEFORE THE MINIMUM PERIOD PRESCRIBED
Notwithstanding anything contained in these regulations regarding the minimum period of research to be put in by candidates before becoming eligible to submit their thesis for the degree, it shall be competent for the Academic Council, to permit candidates to submit their thesis earlier by a period of not exceeding six months provided such request for earlier submission from candidates is accompanied by
[a] the recommendation of the supervisor for relaxation based on the satisfactory completion of research work for the thesis topic with evidence that the candidate has been working consistently even prior to his/her provisional registration for the Ph. D. degree, on the topic of his/her research;
[b] evidence of having completed the required work for the thesis by way of at least two publications in the topic of Ph. D, research in recognized journals and/or evidence of having three papers from out the Ph. D. thesis work in national conferences.
62.0 ADJUDICATION OF Ph.D. THESIS
The vice-chancellor with the help of the Dean of the concerned faculty may appoint a Board of Examiners for valuation of thesis consisting of two external examiners, one from within India and the other from outside India, from the panel suggested by the Doctoral Committee and submitted by the supervisor in addition to research supervisor.
Provided further that no close or immediate relative of the candidate be appointed to act as examiner.
The Board of examiners so appointed shall value the thesis and report on the merit of the candidate for the award of the Ph.D. Degree. Each examiner is expected to give a detailed report on thesis apart from a Proforma for adjudication in the format prescribed.
The Board of examiners shall report on the merit of the candidate has “Highly Commended”, “Commended” or “Not Commended”.
The two external examiners shall send the individual report together with the Proforma to the University. The supervisor will submit his/her individual report also to the University in the proforma.
If all the three examiner unanimously recommend the award of the degree, the candidate will be asked to appear for a public Viva-Voce examination.
In addition, the candidate should carry out the corrections etc., if any, suggested by the other examiners, before the public Viva-voce examination. The supervisor shall furnish a certificate to this effect, together with the list of corrections, to the University before the said examination.
If one of the external examiners recommends the award and the other doesn't recommend the award, the vice chancellor may refer the thesis to a third examiner from the same category(Indian/Foreign) for valuation.
The third examiner will not be provided with the report of the other examiner. If the third examiner recommends the award, the candidates will be asked to appear for a public viva-voce examination prescribed earlier.
If the third examiner also does not recommend the award, the degree will not awarded to the candidate.
62.2 PUBLIC VIVA-VOCE
A candidate whose thesis can be recommended for the award of the degree by the Board of examiners, who valued the thesis shall submit himself/herself to a public viva-voce examination by the supervisor and one external examiner appointed by the vice chancellor. The Indian examiner, who valued the thesis, shall, as for as possible, be appointed as external examiner to conduct the public viva-voce examination for the candidate. Members of the department in the subject concerned where the candidate conducted research and outside specialist, if any, may participate in the public viva-voce examination. The supervisor shall convey to the University, the result of such public viva-voce examination duly endorsed by the external examiner, together with a list of participants in the examination with their signature, designation and address. A candidate who is also successful at the public viva-voce examination shall be declared to have qualified for the Ph.D. Degree by the Vice chancellor and the ratification of the Board of Management be obtained for the same in due course.
A copy of the thesis of the candidate appearing for the public viva-voce examination shall be deposited in the departmental library for perusal of those interested in the thesis before the conduct of the public viva-voce examination, together with appropriate public notice issued by the supervisor for the purpose.
If for any reason, the supervisor is unable to conduct the public viva-voce examination, or where the candidate has been permitted to conduct research on an independent basis, the vice chancellor may appoint a suitable examiner, in his/her place.
If for any reason the supervisor is unable to conduct the public viva-voce examination even two months after the approval of the consolidated report on the Ph.D. thesis by the university and after appointment of the viva-voce examination, the vice chancellor may take alternate arrangements for the conduct of the viva-voce examination in time.
A candidate, who is not successful at the public viva-voce examination, may be permitted to take the same on a second occasion, after the expiry of three months. If he/she is not successful even on the second occasion at the public viva-voce examination, the degree will not be awarded to him/her.
No candidate shall be permitted to submit a thesis or to appear for the public viva-voce examination on more than two occasions
63.0 FORMAT OF DEGREE
The Ph.D. degree certificate shall incorporate the title of the thesis along with name(s) of the faculties and discipline(s).
64.0 PUBLICATION OF THE THESIS
A thesis, whether approved or not, shall not be published without permission of the Board of Management and it may grant permission for the publication under such conditions as it may impose.
Provided that a candidate may, during the course of his research, publish papers in standard research journals, as advised by his/her supervisor, but the thesis as a hole shall not be published without obtaining permission of the Board of Management mentioned supra.
Permission for publication of the thesis should be made within five years of the award of the degree.
65.0 TRANSITORY PROVISIONThese regulations will come into effect from 1 st November 2003 and shall be applicable also to those candidates registered for the Ph.D. Degree under the existing regulations.
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